Students who plan to graduate must submit a Graduation Application via GUS for the term in which they intend to graduate. The application provides the Office of the University Registrar with essential information about the student’s degree and expected graduation term/year. It also puts the student’s name on the diploma order, degree posting, and commencement lists. The application is available in GUS under the Academics tab of the Student Self-Service area. Students must have an active graduation application in order to graduate.
Students must provide a degree name via GUS self-service. Click on Names from the left-hand menu. Then, click Add a New Name and enter your name exactly as you would like it to appear on your diploma. Additionally, to ensure that you are included in the Commencement book and other Commencement-related activities, please check your FERPA status in GUS.
All students, regardless of participation in Commencement proceedings, MUST complete an application for graduation for the term they expect to graduate. Failure to complete the application by the stated deadlines may result in a delay in the graduation arrangements or omission from the commencement programs. If you do not complete all of the requirements for graduation, you will be required to reapply for the next appropriate term.
Detailed instructions for using GUS to apply for graduation can be found here: Instructions for Applying to Graduate in GUS
Graduation Application Deadlines
All applications must be submitted via GUS by the stated submission deadline. The deadlines for each term’s graduation period are:
- Fall: November 1
- Spring: February 1
- Summer: July 1
Students needing to change their graduation information (i.e. expected graduation term, diploma mailing address, etc.) after the deadline must notify the Office of the University Registrar immediately by emailing firstname.lastname@example.org.
Diplomas are available approximately 6-8 weeks after the degree conferral has been processed for Summer and Fall, and are usually available the Monday following Commencement for Spring. Diplomas may be picked up directly from the Office of the University Registrar. Students will be notified when diplomas are ready to be picked up from the Office of the University Registrar, CHP Building 2. It is highly recommended that diplomas are picked up from campus since they may be bent during mailing.
Students may request to have their diploma mailed to them. You are required to review your post-graduation contact information by logging into GUS. The university is not responsible for diplomas sent to outdated addresses and students will be required to pay a replacement fee if the diploma is reprinted.
The diploma indicates the student’s degree and major field of study but not the concentration or specialization. However, the concentration or specialization is indicated on the official transcript. The size of the diploma is 11” x 14”.